In August of 2009, Ultraport Ltd. Receives Certification of ISO 14001:2004 environmental standards. In parallel, the certificate was renewed and updated 18.001:2007 OHSAS Standard, which was certified since 2006 with version 18.001:1999.
ISO 14001:2004 and OHSAS 18001:2007, have very similar characteristics, but differing in purpose, the first refers to the care Environmental and the second to Safety and Occupational Health. However, these management systems, to be structurally similar, currently make up the Integrated Management System Safety, Health and Environment (SGI).
The following is an overview of the Integrated Management System has implemented and certified Ultraport Ltd., according to the requirements laid down two rules.
4.1 General Requirements.
Ultraport during the years 2005 and 2009 has been implemented and certified an System Safety and Occupational Health and included from 2007 the implementation of environmental issues, to work with an Integrated Safety Management, Occupational Health and Environment with In order to prevent the occurrence of incidents, and environmental damage that may occur in any branch of the company upgraded to the latest applicable.
The management system is based on Security Policy, Health and Environment issued the General Manager, which provides guidelines on the commitment, continuous improvement, systematic control, regulatory requirements, resource allocation and communication management system. This document is available to internal and external stakeholders through publications (tables), available at website, training (training) and leaflets.
4.3.1 Hazard Identification, Risk Assessment and Environmental Aspects.
To control risks and environmental impacts are identified operational and administrative processes of our business of loading and unloading. Then are identified the activities as part of the processes, the hazards, environmental aspects associated at them, and are unacceptable risk in evaluated, residual risk, acceptable risk, as well as environmental aspects of significant and insignificant for the organization.
Identified the Unacceptable risks, residual risk and Environmental Impacts significant, they apply control measures to reduce their level of risk. Finally, monitor the effectiveness of the control measures with documented procedures and programs, of which records are kept.
4.3.2 Legal and other Requirements / 4.5.2 Evaluation of Legal Compliance
Ultraport to through reviewing public information, develops and maintains a list of the legal requirements of Safety, Health and Environment, that are applicable to transactions of Ultraport Ltd. The national and local listing is updated annually by the national coordinator and local, as the case. The updates are transmitted to the levels responsible for the organization.
Once identified legal requirements for Safety, Health and Environment, Ultraport every six months, develops and evaluated a program measuring the degree of compliance with these legal bodies
4.3.3 Objectives, Targets and Programme.
Security Objectives, Occupational Health and Environment is defined in the revision of management based on the commitments in the Policy and these are set, reviewed and approved by the General Manager. In both branches Managers are responsible for compliance to achieve those objectives.
4.4.1 Resources, Roles, Responsibility and Authority.
The organizational structure is indicated in the flowchart Adm.Nac and each branch of Ultraport Ltda, including roles, responsibilities, authority and accountability of the charges have more to do with Safety, Health and Environment, this is documented in accordance with the provisions of document Responsibilities Integrated Security Management System, Occupational Health and Environment.
The General Management has appointed a Management Representative to ensure the faithful performance and effectiveness of the Integrated Management System and ensures resources for establishing, implementing, maintaining and continuously improving the management system. Each branch has been designated a local coordinator to keep the communication on matters of Safety, Occupational Health and Environment between the agency and National Administration.
The Superior responsibility in the Security Management System, Occupational Health and Environment is on the General Manager of Ultraport Ltd and is not delegable.
4.4.2 Competence, training and awareness.
The effectiveness of the Integrated Management System is based on skills, training and staff awareness of company activities are conducted according to established procedure, mainly for delivering knowledge of the SSO SG and MA, to prevent the occurrence of incidents of any nature, as well as pollution prevention.
4.4.3 Communication, participation and consultation.
The company maintains its communications procedures for internal, external, and encourages participation and consultation with the purpose of receiving, documenting and responding to stakeholders in Security, Health and Environment, including the partner companies as part of its processes requirements and other external stakeholders.
The documentation Management System Integrated Safety, Occupational Health and Environment is described in the document entitled "Handbook of Integrated Security Management System, Occupational Health and Environment", which includes policy, objectives, procedures, documents, records , electronical or in hard copy that control the activities related to SSO and MA.
4.4.5 Documents and Data Control.
The company maintains procedures to approve, revise, update and track changes that may have documents in the system.
The external documents Ultraport Ltd. has determined that are necessary for the planning and operation of SGI, are identified within the computer system and are taken under the Ultraport format.
4.4.6 Operational Control.
The of SSO SG processes and MA are controlled by documented procedures where appropriate and where its absence would lead to incidents or significant environmental impacts which affect or may affect its policy and objectives.
4.4.7 Emergency Preparedness and Response.
Have been established specific emergency plans for different agencys. These operationally are governed by the emergency procedures available to the port terminals and the own Ultraport Ltda. These plans are tested periodically.
4.5.1 Metering and Performance Monitoring.
The Performance SG SSO&MA is monitored regularly, verifying the achievement of the objective, goals, the program, the dangers and risks not acceptable, the significant environmental aspects and impacts and operational controls, using as a tool, Inspections , Review (online monitoring) and audits.
4.5.3 Incident Investigation, Non-Conformity, Corrective and Preventive Actions.
Incidents they are reported, investigated and their results are listed in the Incident Investigation Report.
The nonconformity (OHSAS ISO) and the Incident, have a similar treatment, in that in all of them should take immediate action to mitigate the injury or potential environmental damage caused. Subsequently, are determine the causes that originated the event, to implement effective control measures, eliminating the chance that the event occur again.
4.5.4 Control of Records.
Records are identified according to "the procedure or other documents" that originate or are characteristic in a particular agencie, and are marked, stored, protected and recoverable, with retention times established, traceable and readable.
4.5.5 Internal Audit Department.
The Internals audits of SSO SG & MA are made regularly by qualified auditors as stipulated in the internal audit procedures.
To make the process efficient and effective, Ultraport Ltd. has determined that Internals audits should to be between agencies.
The General Management is kept informed by management reviews, that are carried out at least 2 times a year to measure the performance of SSO SG and MA, and ensure that this continues to be effective as a tool for management.
Revision 9.
January 26, 2010.
